SLAC Office — Forms Guide
Internal reference: what each form is for, where it goes, and what to do next.
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Last updated: ___ / ___ / 2026
Purpose
This page helps staff process submissions consistently. A form submission is not a booking — it is a lead that must be reviewed, responded to, and tracked.
Golden Rule
No date is reserved until staff confirms availability and the required deposit/approval is completed.
Event Request Form (Top Priority)
Used for rentals, tournaments, weddings, meetings, and gatherings.
Where it comes from
- Event / facilities pages
- Links from social posts
- “Request Dates” button (public)
What staff does next
- Open the submission (email or Fluent Forms entries)
- Check requested date vs calendar
- Reply with availability + next steps
- Log status: Pending Response / Awaiting Deposit / Scheduled
Reminder
This request does not reserve the date. Only staff confirmation + deposit/approval locks it in.
Hi! Thank you for contacting Sparks Lake Activity Center. We’re checking availability for your requested date now. Please note: this request does not reserve the date yet — reservations are confirmed after availability is approved and the required deposit/confirmation is completed. We will follow up shortly with details and next steps. Thank you, SLAC Office
Buy-a-Brick Form
Legacy walkway fundraising + name recognition.
What staff does next
- Verify payment was received (payment processor record)
- Record brick name/text into your Brick List
- Send thank-you confirmation
- Mark as Completed
Important notes
- Do not promise installation date
- Installations happen in batches
- Confirm spelling exactly as submitted
Sponsorship Interest Form
Business partnerships + naming opportunities.
What staff does next
- Add to Sponsor Leads list
- Send sponsorship tiers / packet
- Schedule follow-up call
- Tag status: Interested / Follow-up / Closed
What to collect
- Business name + best contact
- Preferred sponsorship area (if listed)
- Timeline and budget range (if appropriate)
Donation Form
Community contributions (general support).
What staff does next
- Confirm payment
- Send thank-you message
- Log donation amount (weekly/monthly totals)
- Mark as Completed
Optional
- If they asked for a receipt, provide the official receipt process used by SLAC
- If donor wants to sponsor something specific, route to Sponsorship Leads
Important Rules (Staff Standard)
- No date is held without staff confirmation and required deposit/approval.
- Do not quote final pricing until the event details are confirmed (type, hours, headcount, needs).
- Construction items must be described as in progress; never over-promise.
- Always respond to submissions — even if the answer is “not available.”
- If a submission looks urgent (today/this week), respond first, then log it.
Office Shortcuts
Open workflow or jump directly to an intake form
Back to the Office Workflow
Use the workflow dashboard to pick the business the caller needs. (Choose the business → the correct intake form opens.)
Office Guide Navigation
All internal procedures
